Free tools → Medicine expiry loss
How much is expired medicine costing your clinic?
Expired stock rarely shows up as a line item anywhere. It leaves as a handful of strips dropped in a bin, a few times a month. Put your own numbers in and see what it adds up to over a year.
This is an estimate based on the numbers you entered, not a measurement of your clinic. The default 3% is an illustrative figure — if you know your real expiry rate, use it.
Why it happens
Almost no clinic loses medicine because nobody cares. It happens because expiry dates live in three places at once — on the strip, in a register, and in somebody's memory — and none of them raise a hand when a date is approaching.
The medicines that expire are usually the ones you stock for a reason: slower-moving items kept for the occasional patient who needs them. They sit at the back, they don't come up in daily use, and by the time anyone looks, the date has passed.
What actually reduces it
- Sort by expiry, not alphabetically. The only ordering that matters on a stock list is what expires soonest. If your register is alphabetical, the urgent items are scattered through it.
- Check monthly, not quarterly. A month gives you enough runway to use or return stock. A quarter usually doesn't.
- Dispense oldest first. Obvious, and routinely skipped when someone reaches for the strip at the front of the shelf.
- Ask your distributor about returns. Many accept near-expiry stock back within a window. That window is short, so it only helps if you spot the item early.
- Watch what you re-order. Something that expires twice is something you're buying more of than you use.
Doing this without a register
RoboSensy keeps an expiry date against every medicine in your inventory and sorts your stock by what expires first, so the list you look at is already in the order that matters. Stock also decreases automatically when you bill a medicine, so what the system shows is what's actually on the shelf.